Top 11 Gmail Tips and Tricks You Should Know

Gmail is one of the most popular messaging services, with almost 1.8 billion active users, it is also used to register a Android device. An average user uses Gmail in the ordinary way, such as sending or receiving email. If you don’t want to be an average user and become a Pro Gmail user then you have come to the right place. Today I’m going to share some pro-level Gmail tips and tricks to stay the tech savvy person in the group.

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The best Gmail tips and tricks to become a professional Gmail user

There are various hidden Gmail tips and tricks you can take your skills to the Pro level, whether it’s finding old vintage mail in a jiffy, increasing your productivity, or adding a personal touch to your e-mails. mails.

Move around in the composition window

Whenever you compose a new email, the compose windows take up the right corner of the screen and you cannot see the text behind that window. There is also a little trick, move the composition window anywhere on the screen.

  • Move the cursor over the Full Screen button
  • Hold down the Shift key and click the Full Screen button

This will open the compose window in a small tab, which can be moved anywhere on the screen.

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Ignore emails in Gmail

You receive a lot of emails in a month, a week, or a day. Some of them are junk, so you delete them, but there are others that you want to keep without them filling your inbox. You can disable these emails, disabled emails will be kept intact, but they will not appear in your inbox which will make your inbox look cleaner.

Filter all unread emails

When your inbox fills up, it becomes difficult to keep track of unread emails, and there is a high possibility of missing an important one. You prevent this from happening, you can filter your inbox to see only unread emails, you can also exclude promotional emails to keep it simple.

Type Label:Unread

To exclude promotional emails, type Label:Unread – Category:Promotions

Create a Gmail template

If you reply to a sufficient number of emails in the same way, in the same context, then frequently. Then, instead of copying the entire context over and over again, you can save it as a template, which can be applied easily from within the compose windows themselves.

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Schedule an email to send automatically

Sometimes you have to send an email at a specific time, which can get annoying if you have a busy day or find yourself in a place where there is no connectivity. To resolve such issues, you can compose the email in advance and schedule it for the specified time to be sent automatically.

  • Write the entire context of the email i.e. recipient email, subject, body, attachments (if applicable).
  • When done, click the arrow next to the submit button
  • Choose the date and time, or set a custom date and time for sending the email

Extend the cancellation deadline

If you make a mistake while sending an email, Gmail usually allows up to 5 seconds to bring back the email already sent to the recipient. However, you can extend this time up to a maximum of 30 seconds, from the advanced settings.

  • Click the settings icon next to your profile picture
  • Go see all settings
  • From the drop-down list, select 30 seconds
  • Scroll down and save the changes

Search only emails with photos

If you’re looking for old photos from your multi-year trip when social media wasn’t so common, or any mail from the past that you need to find quickly without spending hours scrolling through mail. You can filter only emails with an attached image.

Type File type:(common image formats like PNG or JPEG)

Find emails with Lage files

Just like the trick above, if you are looking for an email with a large attached file, like videos, presentations, large PDFs, etc. You can also use this method to reclaim free space from Google account’s 15 GB storage limit.

Type Cut:(the number of bytes of the files you want to filter)

Find a specific attachment

You can also filter all emails that have similar attachment types like spreadsheets, PDFs, documents, presentations or even a reader link.

Type to drive, a: document, a: spreadsheet, Where a: presentation

Find emails from years ago

What if you are looking for an old friend, who has no attachments, but you remember the date or the month. Then you can filter emails by applying date filters:

  • after:(Dated)
  • before:(Dated)
  • older:(date), or
  • more recent :(Dated)

Find an email from a specific person

If you can’t remember the date of the email, but can remember the person’s name, you can locate the email using the person’s name as a search filter.

Type of:(the person’s name)

Bonus: use signature in Gmail

You can make your emails more professional by adding a signature at the end of your email. It will make your email stand out and make a good impression. This signature is automatically applied to all newly composed emails. You can add such signature from Gmail settings.

  • Click the settings icon next to your profile picture
  • Go see all settings
  • Scroll down to Signature
  • Add signature name for identification
  • Customize the signature, how you want it to look


These are the top 12 tips and tricks you should know and use to become a Pro Gmail user. You can also check out these best add-ons for increase your Gmail productivity. Also you can check our article to send Gmail password protected.

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